ARIZONA DEMOCRATS LABOR CAUCUS
By-Laws
Adopted January 26, 2008
Approved January 24, 2009
ARTICLE 1 – NAME
The name of the organization shall be the:
ARIZONA DEMOCRATS LABOR CAUCUS.
ARTICLE 2 – MISSION AND OBJECTIVES
SECTION 1. The mission of the Arizona Democrats Labor Caucus (or ADLC) shall be to promote the interests of Organized Labor, Workers and the Democratic Party, and give each active or financial support whenever possible.
SECTION 2. The Objectives of the ADLC shall be to:
A. Work for unity within Organized Labor.
B. Promote Cooperative and Coordinated Action between the Unions and the Democratic Party.
C. Support Labor Goals and Candidates within the Democratic Party.
D. Support Democratic Candidates within Organized Labor.
E. Work to elect Democrats to Public Office.
F. Inform Democrats about Union Programs and Activities.
ARTICLE 3 - MEMBERSHIPS
SECTION 1. All union members, union retirees, or registered Democrats who support unions, union members and union goals are eligible for membership.
SECTION 2. Dues are a yearly fee, as adopted by the ADLC.
SECTION 3. Dues are payable beginning in January, and become delinquent after the
March meeting.
ARTICLE 4 - OFFICERS AND EXECUTIVE BOARD
SECTION 1. The elected officers of the ADLC shall be: the President, Executive Vice President, Senior Vice President, Vice President, Recording Secretary, Treasurer, Correspondence Secretary and a Sergeant-at-Arms. The term of office shall be two years. Officers shall remain in office until their successors are elected and installed.
SECTION 2. The Executive Board shall consist of the current elected officers, and the immediate past President of the ADLC.
SECTION 3. Vacancies occurring in any office shall be filled by the Executive Board.
SECTION 4. The ADLC Executive Board, by a 2/3rd vote of officers serving, may declare vacant the office of any officer for proper cause, or who is absent and unexcused from three consecutive regular meetings, providing a 21 day notice has been given that officer.
ARTICLE 5 - DUTIES OF OFFICERS
SECTION 1. The President shall preside at all meetings of the ADLC and have supervision of all ADLC activities with the approval of the Executive Board. The President shall appoint a Parliamentarian, and Chairs of all Standing Committees, other then Fund Raising and Membership, and all other committees. The President shall be a member of all committees other then the nominating committee and the election committee.
SECTION 2. The Executive Vice President shall perform all the duties of the President when the President is unable to fulfill his/her duties, and shall perform any other duties that are assigned by the President, with the approval of the Executive Board. If a vacancy should occur in the office of President, the Executive Vice President shall preside until the Executive Board elects a new President.
SECTION 3. The Senior Vice-President shall Chair the Fund Raising Committee and shall develop a fund raising program. He/she shall make a report at ADLC meetings on the status of the fund raising plans and activities.
SECTION 4. TheVice-President shall Chair the Membership Committee and shall make a report at ADLC meetings on the status of the membership and membership recruitment plans.
SECTION 5. The Recording Secretary shall keep minutes of the meetings of the ADLC to be submitted monthly to the membership for approval. The Recording Secretary shall send out notices when appropriate. The Recording Secretary shall be the custodian of all records and resources of the ADLC except those assets and records kept by the Treasurer.
SECTION 6. The Treasurer shall have custody of all ADLC funds, and deposit said funds in a convenient bank approved by the Board. The President shall co-sign all checks over the sum of $ 100.00. The Treasurer shall make a written report at each regular meeting of ADLC. An audited report, at the end of the year, conducted by appointed members of the ADLC, will be made, with a written copy filed with the appropriate bodies. The Treasurer shall be the custodian of all financial records.
SECTION 7. The Correspondence Secretary shall be responsible for all correspondence between the ADLC and other organizations or individuals.
SECTION 8. The Sergeant-at-Arms shall assist the President in maintaining order at meetings and perform any duties assigned by the President. He/she shall make sure that all members and guests have properly signed in at meetings. The Sergeant-at-Arms will make sure that the President is aware of what guests are present at the meetings, or who wishes to speak at the meeting. Will distribute any materials that need to be disseminated to the members.
ARTICLE 6 - EXECUTIVE COMMITTEE
SECTION 1. The Executive Committee shall consist of the elected officers of the ADLC, the President, Executive Vice President, Senior Vice President, Vice President, Recording Secretary, Treasurer, Correspondence Secretary, The Sergeant-at-Arms, the immediate past President of the ADLC, and the Chairs of the ADLC.
SECTION 2. The Executive Committee shall meet at the call of the President, or the Executive Board, when the ADLC needs immediate and expanded participation by labor organizations, for any activity, during any time between membership meetings. Meetings of the Executive Committee shall require five (5) days notice to the members of the Executive Committee.
SECTION 3. While the President may allow anyone present to address the committee, only Executive Committee members may make motions, or vote on motions at the meeting. The Executive Committee shall not have the authority to expend the funds of the ADLC.
ARTICLE 7 - MEETINGS - QUORUMS
SECTION 1. Regular meetings of the ADLC shall be held quarterly prior to the Arizona Democratic Party meetings. Meetings shall begin at a time and place as scheduled by the Executive Board. Meetings of the ADLC shall require a communication to each member fifteen (15) days in advance of the meeting.
SECTION 2. Ten percent of members in good standing, attending a meeting, shall constitute a quorum. Each month the Treasurer shall have available a current member list of all paid up members.
SECTION 3. Only members in good standing, and who have paid current dues, can make nominations, motions, second motions, vote and/or serve on committees. Non-members may speak on matters being discussed at meetings, at the discretion of the President.
SECTION 4. The Officers and the Chairs of Standing Committees shall make an oral or written report at regular meetings to inform the membership about any activities or actions taken.
SECTION 5. The Executive Board shall meet at least six (6) times a year on dates and at places to be determined by the Executive Board. A majority of the officers serving shall constitute a quorum at Executive Board meetings.
SECTION 6. Quorums of the Executive Committee shall be a majority of the committee members serving.
ARTICLE 8 - NOMINATIONS - ELECTIONS
SECTION 1. A Nominating Committee of three members shall be appointed at the October meeting. The first person appointed shall act as Chair.
SECTION 2. The Nominating Committee shall present a slate of officers, in writing, to the membership, at the regular meeting in January. Nominations from the floor will be called for when the election is held.
SECTION 3. All nominees must have given their consent to the Nominating Committee. The nominees must be in good standing.
SECTION 4. The election of Officers shall be conducted by an Election Committee, appointed by the President. Elections shall be conducted after Committee Reports at the regular January meeting starting in 2009 and every two years after the initial election.
The installation of the newly elected officers shall be conducted at the next regular meeting.
SECTION 5. No more than two officers may be elected from the same union affiliate.
ARTICLE 9 - COMMITTEES
SECTION 1. The Standing Committees of the ADLC shall be: Education, Fund Raising, Membership, Political Activities, Publicity, and Program.
SECTION 2. The Executive Board may authorize other committees as necessary.
ARTICLE 10 - DISTRIBUTION OF ADLC FUNDS
SECTION 1. The Executive Board of the ADLC may expend funds for campaigns or civic activities. Funds will only be expended in a manner in accordance with public laws and appropriate policies. The Executive Board will report to the membership how funds are expended.
SECTION 2. The ADLC may support candidates for office who promote Organized Labor and our objectives. Expenditure of funds for campaign activities will only be made by the Executive Board. Funds will only be expended in a manner in accordance with public laws and appropriate policies.
SECTION 3. The ADLC will maintain a minimum balance of $200.00 before distribution of any funds.
SECTION 4. Distribution of ADLC funds to Labor organizations will be dependent on funds availability.
SECTION 5. Distribution of ADLC funds to Democratic Party organizations will be dependent on funds availability.
ARTICLE 11 - PARLIAMENTARY AUTHORITY
Robert’s Rules of Order, Revised, shall govern the business of the ADLC when not in conflict with the adopted By-Laws of the ADLC
ARTICLE 12 - AMENDMENTS
These By-Laws may be amended by a 2/3 rds majority vote of members present at a regular meeting, providing the members have been advised of the proposed amendments twenty-one (21) days before the voting.
ADLC MEETINGS AGENDA
1. Pledge of Allegiance to the Flag
2. Introductions
3. Secretary’s Report
4. Treasurer’s Report
5. Officers’ Reports
6. Committee Reports
7. Unfinished Business
8. New Business
9. Adjournment
By-Laws
Adopted January 26, 2008
Approved January 24, 2009
ARTICLE 1 – NAME
The name of the organization shall be the:
ARIZONA DEMOCRATS LABOR CAUCUS.
ARTICLE 2 – MISSION AND OBJECTIVES
SECTION 1. The mission of the Arizona Democrats Labor Caucus (or ADLC) shall be to promote the interests of Organized Labor, Workers and the Democratic Party, and give each active or financial support whenever possible.
SECTION 2. The Objectives of the ADLC shall be to:
A. Work for unity within Organized Labor.
B. Promote Cooperative and Coordinated Action between the Unions and the Democratic Party.
C. Support Labor Goals and Candidates within the Democratic Party.
D. Support Democratic Candidates within Organized Labor.
E. Work to elect Democrats to Public Office.
F. Inform Democrats about Union Programs and Activities.
ARTICLE 3 - MEMBERSHIPS
SECTION 1. All union members, union retirees, or registered Democrats who support unions, union members and union goals are eligible for membership.
SECTION 2. Dues are a yearly fee, as adopted by the ADLC.
SECTION 3. Dues are payable beginning in January, and become delinquent after the
March meeting.
ARTICLE 4 - OFFICERS AND EXECUTIVE BOARD
SECTION 1. The elected officers of the ADLC shall be: the President, Executive Vice President, Senior Vice President, Vice President, Recording Secretary, Treasurer, Correspondence Secretary and a Sergeant-at-Arms. The term of office shall be two years. Officers shall remain in office until their successors are elected and installed.
SECTION 2. The Executive Board shall consist of the current elected officers, and the immediate past President of the ADLC.
SECTION 3. Vacancies occurring in any office shall be filled by the Executive Board.
SECTION 4. The ADLC Executive Board, by a 2/3rd vote of officers serving, may declare vacant the office of any officer for proper cause, or who is absent and unexcused from three consecutive regular meetings, providing a 21 day notice has been given that officer.
ARTICLE 5 - DUTIES OF OFFICERS
SECTION 1. The President shall preside at all meetings of the ADLC and have supervision of all ADLC activities with the approval of the Executive Board. The President shall appoint a Parliamentarian, and Chairs of all Standing Committees, other then Fund Raising and Membership, and all other committees. The President shall be a member of all committees other then the nominating committee and the election committee.
SECTION 2. The Executive Vice President shall perform all the duties of the President when the President is unable to fulfill his/her duties, and shall perform any other duties that are assigned by the President, with the approval of the Executive Board. If a vacancy should occur in the office of President, the Executive Vice President shall preside until the Executive Board elects a new President.
SECTION 3. The Senior Vice-President shall Chair the Fund Raising Committee and shall develop a fund raising program. He/she shall make a report at ADLC meetings on the status of the fund raising plans and activities.
SECTION 4. TheVice-President shall Chair the Membership Committee and shall make a report at ADLC meetings on the status of the membership and membership recruitment plans.
SECTION 5. The Recording Secretary shall keep minutes of the meetings of the ADLC to be submitted monthly to the membership for approval. The Recording Secretary shall send out notices when appropriate. The Recording Secretary shall be the custodian of all records and resources of the ADLC except those assets and records kept by the Treasurer.
SECTION 6. The Treasurer shall have custody of all ADLC funds, and deposit said funds in a convenient bank approved by the Board. The President shall co-sign all checks over the sum of $ 100.00. The Treasurer shall make a written report at each regular meeting of ADLC. An audited report, at the end of the year, conducted by appointed members of the ADLC, will be made, with a written copy filed with the appropriate bodies. The Treasurer shall be the custodian of all financial records.
SECTION 7. The Correspondence Secretary shall be responsible for all correspondence between the ADLC and other organizations or individuals.
SECTION 8. The Sergeant-at-Arms shall assist the President in maintaining order at meetings and perform any duties assigned by the President. He/she shall make sure that all members and guests have properly signed in at meetings. The Sergeant-at-Arms will make sure that the President is aware of what guests are present at the meetings, or who wishes to speak at the meeting. Will distribute any materials that need to be disseminated to the members.
ARTICLE 6 - EXECUTIVE COMMITTEE
SECTION 1. The Executive Committee shall consist of the elected officers of the ADLC, the President, Executive Vice President, Senior Vice President, Vice President, Recording Secretary, Treasurer, Correspondence Secretary, The Sergeant-at-Arms, the immediate past President of the ADLC, and the Chairs of the ADLC.
SECTION 2. The Executive Committee shall meet at the call of the President, or the Executive Board, when the ADLC needs immediate and expanded participation by labor organizations, for any activity, during any time between membership meetings. Meetings of the Executive Committee shall require five (5) days notice to the members of the Executive Committee.
SECTION 3. While the President may allow anyone present to address the committee, only Executive Committee members may make motions, or vote on motions at the meeting. The Executive Committee shall not have the authority to expend the funds of the ADLC.
ARTICLE 7 - MEETINGS - QUORUMS
SECTION 1. Regular meetings of the ADLC shall be held quarterly prior to the Arizona Democratic Party meetings. Meetings shall begin at a time and place as scheduled by the Executive Board. Meetings of the ADLC shall require a communication to each member fifteen (15) days in advance of the meeting.
SECTION 2. Ten percent of members in good standing, attending a meeting, shall constitute a quorum. Each month the Treasurer shall have available a current member list of all paid up members.
SECTION 3. Only members in good standing, and who have paid current dues, can make nominations, motions, second motions, vote and/or serve on committees. Non-members may speak on matters being discussed at meetings, at the discretion of the President.
SECTION 4. The Officers and the Chairs of Standing Committees shall make an oral or written report at regular meetings to inform the membership about any activities or actions taken.
SECTION 5. The Executive Board shall meet at least six (6) times a year on dates and at places to be determined by the Executive Board. A majority of the officers serving shall constitute a quorum at Executive Board meetings.
SECTION 6. Quorums of the Executive Committee shall be a majority of the committee members serving.
ARTICLE 8 - NOMINATIONS - ELECTIONS
SECTION 1. A Nominating Committee of three members shall be appointed at the October meeting. The first person appointed shall act as Chair.
SECTION 2. The Nominating Committee shall present a slate of officers, in writing, to the membership, at the regular meeting in January. Nominations from the floor will be called for when the election is held.
SECTION 3. All nominees must have given their consent to the Nominating Committee. The nominees must be in good standing.
SECTION 4. The election of Officers shall be conducted by an Election Committee, appointed by the President. Elections shall be conducted after Committee Reports at the regular January meeting starting in 2009 and every two years after the initial election.
The installation of the newly elected officers shall be conducted at the next regular meeting.
SECTION 5. No more than two officers may be elected from the same union affiliate.
ARTICLE 9 - COMMITTEES
SECTION 1. The Standing Committees of the ADLC shall be: Education, Fund Raising, Membership, Political Activities, Publicity, and Program.
SECTION 2. The Executive Board may authorize other committees as necessary.
ARTICLE 10 - DISTRIBUTION OF ADLC FUNDS
SECTION 1. The Executive Board of the ADLC may expend funds for campaigns or civic activities. Funds will only be expended in a manner in accordance with public laws and appropriate policies. The Executive Board will report to the membership how funds are expended.
SECTION 2. The ADLC may support candidates for office who promote Organized Labor and our objectives. Expenditure of funds for campaign activities will only be made by the Executive Board. Funds will only be expended in a manner in accordance with public laws and appropriate policies.
SECTION 3. The ADLC will maintain a minimum balance of $200.00 before distribution of any funds.
SECTION 4. Distribution of ADLC funds to Labor organizations will be dependent on funds availability.
SECTION 5. Distribution of ADLC funds to Democratic Party organizations will be dependent on funds availability.
ARTICLE 11 - PARLIAMENTARY AUTHORITY
Robert’s Rules of Order, Revised, shall govern the business of the ADLC when not in conflict with the adopted By-Laws of the ADLC
ARTICLE 12 - AMENDMENTS
These By-Laws may be amended by a 2/3 rds majority vote of members present at a regular meeting, providing the members have been advised of the proposed amendments twenty-one (21) days before the voting.
ADLC MEETINGS AGENDA
1. Pledge of Allegiance to the Flag
2. Introductions
3. Secretary’s Report
4. Treasurer’s Report
5. Officers’ Reports
6. Committee Reports
7. Unfinished Business
8. New Business
9. Adjournment
